Okay so, unabashed promo here. I absolutely love Toodledo! I have used a lot of business technology over the years. I have published a blog for years exclusively reviewing business apps, but never have a been so thoroughly impressed by the difference an app has made in my daily peace of mind and productivity.
I know CRM systems. I know email marketing systems. I know online databases, and screencasting, and on and on and on. And all that is incredibly useful for a growing business. And I’ve worked with a number of other task management systems in the past — from Outlook To-Dos, to Salesforce.com tasks, to Wunderlist task app and more. I most recently was a bit of a Wunderlist fan, and then I discovered Toodledo.
The Best Toodledo Features and Benefits
Don’t just record your To Do list, organize it around short-term, long-term and lifelong goals. If you set up some goals then include the field when you create new tasks, anytime you view the goal itself you can see your daily progress toward each goal by the tasks you are completing. This really brings tremendous peace of mind when you have a lot on your plate and start wondering if you are really on track productively, or just spinning your wheels. You can even chain the goals, so that some short-term goals contribute to long-term or lifelong goals, but you only have to put the short-term goal on the task!
Use it on just about any device. I tend to be on my laptop a lot, but when I’m on my android phone or my iPad, I see and can manage the same tasks.
Share entire folder of tasks with others, such as sending your Virtual Assistant the tasks you want completed for the week and watching in real time as he/she completes them… or even as simple as sending a shopping list to your partner so they can pick up needed items on their way home.
Sort tasks in an incredible variety of ways, so that the information is most meaningful to you, and go up to 3 levels deep with the sort. E.g. by due date and then by priority and then by goal
Generate insightful reports with just a click showing you things like a pie chart of how much of your time goes to different types of activities, the average length of certain tasks, and more
Is fully compatible with Allen’s popular Getting Things Done (GTD) planning model for productivity, including the ability to mark sub-tasks as “Next Action, ” create outlines and lists, and as already mentioned, associate tasks with goals so that you only have to track one, and the one is the more immediate and “digestible” of the two.
Toodledo Costs and Details
You can use the service for free if you don’t need sub-tasks. I find them to essential to do without, because I like to visually break-down the steps I will need to complete within larger tasks, and feel progress much sooner than it may take to complete the main task. You can also only keep up to 30 items in a list (not Tasks — different feature) with the free version, and only see the history of completed tasks going back a week.
If you decide to more fully utilize the app’s capabilities, you can pay $14.99/year, $29.99/year or $89.99/year. You get most features you’re likely to need at the $15 mark, but if you want to store file attachments in the system, you’ll need to go to the $30 level. If you need to store a lot of files, like 11-50GB worth, then the $90 annual plan is the one you need. I’m on the middle plan right now, but may wind up downgrading if I don’t wind up using the attachments feature in the near future.
I suggest you check it out and if you find it useful, I would love for you to use this Toodledo link to sign up for your free trial so that I will be credited for the referral. I don’t get money for that, but I do get free months added onto my service, and since I’m pretty sure this is going to be a lifelong love affair, it will definitely get used. Thanks if you will.
Are there other productivity tools you really love? If so, share them in the comments. Or if you’re a Toodledo lover to, come on out and tell the world.